OCR + structured extraction
Multi-format invoice parser using Claude Vision + a fallback OCR pipeline. Handles PDF, JPEG, scanned faxes, and EDI 810. 92%+ confidence threshold for auto-extraction.
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Work/Logistics · Series C
Logistics · Series C · 2025
A Series C logistics company was drowning in 1,200 invoices/month and missing $340K/year in early-pay discounts. We shipped one agent that integrates with their ERP, OCR, and approval policies. Cycle time fell from 14 days to 38 minutes.
The company processed 1,200 invoices a month across three subsidiaries and four entities. Their AP team — four people — had a 14-day cycle from inbox to ledger. By the time most invoices were posted, the early-pay discount window had closed. The hidden cost was bigger than the visible one. They were leaving $340K/year on the table in missed 2/10 net-30 discounts.
We sent two engineers to spend two days sitting next to the AP team. Within four hours we'd identified the real bottleneck: vendor master data hygiene. We rescoped — first three weeks dedicated to a vendor-cleanup agent before invoice automation. By week four we had clean data and the actual invoice agent shipped in seven days after that.
Multi-format invoice parser using Claude Vision + a fallback OCR pipeline. Handles PDF, JPEG, scanned faxes, and EDI 810. 92%+ confidence threshold for auto-extraction.
Hard match on PO + amount + line items. Tier-1 matches auto-post. Tier-2 (variance under 2%) auto-post with comment. Tier-3 routes to AP for review.
NetSuite bill creation via SuiteScript with full audit trail. Rollback path tested weekly. SOC 2 evidence captured automatically.
Every human-handled exception is fed back as eval data. Threshold tuning improves monthly without code changes.
Two days on-site. Vendor data quality assessment. Cleanup agent design.
Vendor cleanup ran on history. Invoice extraction agent built and eval'd.
NetSuite integration, audit logging, human-in-loop UI. Cutover week 8.
Threshold tuning weekly, paired with their finance team.
Down from 14 days. Median is now under 12 minutes for clean PO matches.
Of invoices ship straight to the ledger. The remaining 16% get drafted explanations.
Pure margin. The agent paid for the engagement in its first quarter.
They built an agent in three weeks that our last vendor quoted six months for. And ours actually works in production.
30-minute discovery call. We'll tell you on the call which engagement model fits — or whether to keep your money.